​Morrison County Food Shelf (MCFS)                                                                                           Job Description                 09/23/18
 
POSITION: EXECUTIVE DIRECTOR – Food Shelf
REPORTS TO: MCFS Board of Directors
SALARY RANGE: $16.00 - $18.00 hourly
HOURS: Approximately 30 hours per week.  Not eligible for benefits.

 
Education & Training Requirement(s):
 
Required: High School diploma or GED Equivalent and three years program and volunteer management experience.
Preferred:  Associate or Bachelor’s Degree in a related field of study and 1+ years program management experience.
Expectations:
 
The Executive Director must sympathize with the Christian mission of the MCFS and demonstrate concern for the dignity and respect of all people.  S/he must work cooperatively and patiently with clients and volunteers and maintain the highest level of confidentiality. S/he must interpret, explain and implement food shelf guidelines to clients, volunteers and others assisting with the organization. 
 
Accountability:
 
Executive Director shall be directly accountable to the MCFS Board of Directors/Executive Board.  Position will be probationary up to 90 days with a review held by the Executive Board/Board President between 3 and 6 months from the date of hire.  Performance review will be held annually as determined by the Executive Board thereafter.
 
Duties & Responsibilities: [A-D = 60%]
 
A: Management and supervision of all food shelf operations (Tuesdays, Wednesday, Thursdays*)

• Interviews all clients to assess needs and eligibility
• Schedules, trains and supervises all  volunteers
• Maintain all computer hardware and software systems
• Supervise all client intakes, food shelf services and storage systems

 
B.  Food management

• Monitor nonperishable and perishable food inventory weekly
•  Order food from food banks, wholesalers and local retailers.
•  Supervise/promote food rescue through grocers and restaurants
•  Work with local growers, farmers markets and food hub (Sprout) to increase produce donations
•  Manage repackaging and labeling of bulk foods.
•  Align client shopping lists with food availability and client preferences.

 
C.  Record keeping, finances and reporting

• Supervise weighing and recording of food donations
• Maintain accurate statistics of client information and food shelf usage
• Partner with MCFS Board Treasurer to accurately manage and report operation finances.
• Organize and report financial reports as requested by board members and/or auditors.
•  Monitor volunteer check-in
•  Provide monthly reports to Second Harvest by the sixth of each month (Coborns, Walmart, Aldi, etc.).

 
 
D. Organization

• Attend monthly board of directors meetings, keep all board minutes on file, assist with agenda and reports
• Prepare and present monthly written report to board of directors at monthly board meetings
•  Work with board Treasurer to provide accurate financial reports to board of directors and auditors
• Assist with identification, recruitment and training of new board members
• Submit all timekeeping and payroll tracking documents in an accurate and timely fashion

 
 
E. Communication, Public Relations & Fund Development [E=25%]:

• Represent MCFS in the community through public speaking engagements,  photo opportunities, community and fund raising events, radio,  press releases and interviews as requested
• Acknowledge major donations with written note/letter
• Assist with web site, social media, Give MN and other campaigns to maintain current, relevant content.
• Promote and assist with all MCFS events (March Food Share, Party With a Purpose, annual fundraiser and volunteer picnic)
• Work with other area nonprofits and organizations to collect food and cash donations and to advocate for the needs of our clients
• Develop, assist with and or maintain marketing pieces such as brochures, flyers, posters, press releases to promote the services of the MCFS.
• Assist with grant writing and reporting to secure funds to support the needs of the MCFS

 
 
F. Maintenance and Cleaning Duties [F=15%]

• Must be able to lift 30-40 pounds, bend and reach to place cases of food on shelves
• Recycle items and break down cardboard
• Must arrange to have appliances and/or equipment repaired as necessary.
• Must maintain a clean environment hospitable to all clients and volunteers (bathrooms, shelves, floors, refrigerator and freezers)

 
Other:
Executive Director will attend seminars and/or training events required or approved by the MCFS Board of Directors (expenses paid).  Additional duties may be required due to holiday distribution items and/or events (Thanksgiving and Christmas, etc.).
 
*Current Food Shelf hours include: Tuesdays & Wednesdays 10:00 a.m. – 12:00 p.m. and Thursdays 6:00 – 8:00 p.m.  Hours may be added or modified as determined by community need and board approval.
 
 
 

Executive Director Signature                                                       Printed Name                                                                    Date
 
 
 

President – MCFS Board of Directors Signature                                                                                                                  Date
 
 
SALARY:__________________
 
PROBATION PERIOD END DATE:______________________      PERFORMANCE REVIEW DATE:_____________________